BUSINESS DOCS STUDIO · FREE

Free Invoice Generator

A clean PDF invoice with your logo in two minutes. The math is done for you. No account, no watermark.

Runs in your browser. Nothing you type is stored or sent.

Invoice details
Accent colour
From (you)
Bill to (client)
Line items
Payment and notes
Discount
%
Already paid
SubtotalUSD 0.00
TotalUSD 0.00

Totals are calculated in whole cents. Check tax rules for your country; this tool does not give tax advice.

How to write an invoice that gets paid

  1. Number it. A unique, sequential number (INV-001, INV-002) keeps your records clean and helps the client's finance team.
  2. Name both sides. Your business and the client, with addresses, emails and tax IDs where the law asks for them.
  3. Describe the work. One line per service, with a short detail underneath. Clear lines get approved faster.
  4. Show tax separately. Use the right label for your country: VAT, GST, sales tax.
  5. Say how to pay. Put bank details or a payment link on the invoice, and set a due date you can enforce.
  6. Send it the same day. Invoices sent right after the work are paid sooner than invoices sent weeks later.

Invoice questions

What should an invoice include?

A clear invoice number, the issue and due dates, your business name and contact details, the client's details, a line for each product or service with quantity and price, the tax shown separately, the total due and how to pay. Adding a purchase order or reference number helps the client's finance team match it quickly.

How do I choose payment terms?

Net 14 or Net 30 are the most common for services. For new clients, or for larger projects, ask for a deposit up front and put the rest on delivery. State the terms on the invoice itself so there is no argument later.

Do I need to charge tax on my invoice?

It depends on your country and what you sell. If you are registered for VAT, GST or sales tax you normally show the rate and the amount as a separate line, and add your tax ID. This tool calculates the maths but does not give tax advice. Ask a local accountant if you are unsure.

How do I ask for a deposit or show a part payment?

Enter the amount already paid. The PDF shows the total, the amount paid and a highlighted balance due, so the client sees exactly what is left to pay.

Can I add my logo and bank details?

Yes. Upload a PNG or JPG logo, and put your bank name, account number or IBAN, or a payment link in the payment details box. They appear in their own card on the invoice.

Is my data stored?

No. The invoice is built in your browser. Nothing you type is sent to our servers. If you tick the box to remember your business details, they stay in this browser only.

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About the Free Invoice Generator

The free invoice generator makes a clean PDF invoice in about two minutes. Add your details, the client and the items, and the totals, tax and discounts are worked out for you. It works in any currency, and you can save an invoice and send it as a link.

When to use it

Tips for a better result

Built for small business admin

These tools handle the paperwork and email setup a small business needs every week, without a subscription. Documents are made in your browser and download as clean PDFs. When the paperwork outgrows a free tool, we build the website, client portal or system that does it for you.

Questions people ask

Is the invoice generator free?

Yes. Make and download as many invoices as you need, with no account.

Which currencies does it support?

Any currency. Pick it from the list and the symbol and totals follow.

Can I add tax or VAT?

Yes. Set a tax rate and it is added to the total, with a discount if you need one.

Can I send it as a link?

Yes. Sign in and save the invoice, and you get a private link to send to your client.

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