FREE INVOICE TEMPLATE

Consulting Invoice Template

A consulting invoice bills your time or a fixed project fee, with the period covered and the agreed rate. Use the free template to list sessions or milestones and download a PDF ready to send.

Use this template free

What a invoice should include

Your business details and tax number if registered
Client and contact person
Period or milestone covered
Hours or sessions with the hourly rate, or the fixed fee
Expenses passed on to the client, with receipts
Total, due date and payment details

Example

Item	Qty	Amount
Strategy workshop, half day	1	1,500.00
Follow-up calls, hours	4	600.00
Travel (receipt attached)	1	85.00

Figures are an example. Pick your own currency and tax rate in the generator.

Tips

Bill retainers at the start of the month.
Reference the contract or statement of work number.
List expenses on their own lines.

Questions people ask

Hourly or fixed fee on a consulting invoice?

Either works. Show hours and rate for time-based work, or the milestone and fee for fixed projects.

Can I bill expenses?

Yes, if your agreement allows it. List each expense and keep the receipts.

How often should I invoice a retainer?

Monthly, at the start of the period, is the most common.

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