FREE INVOICE TEMPLATE

UK Invoice Template (with VAT)

A UK invoice must show a unique number, the date, your business name and address, the customer's name, what you supplied and the amount. If you are VAT registered, it must also show your VAT number, the VAT rate and the VAT amount. Fill in the free template and download a PDF in pounds.

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What a invoice should include

Unique invoice number and invoice date
Your business name and address, and company number if a limited company
Customer name and address
Description of the goods or services and the date of supply
Amount excluding VAT, VAT rate, VAT amount and total, if VAT registered
Your VAT registration number, if registered

Example

Item	Qty	Amount
Consulting services, October	1	£2,000.00
VAT at 20%		£400.00
Total		£2,400.00

Figures are an example. Pick your own currency and tax rate in the generator.

Tips

Only charge VAT if you are VAT registered.
Limited companies should show the registered office address.
Keep your records: 6 years for a limited company, and at least 5 years after the 31 January return deadline for a sole trader.

Questions people ask

Do I need a VAT number on my invoice?

Only if you are VAT registered. Then the VAT number, rate and amount must appear.

What is the standard VAT rate?

The UK standard rate is 20 percent. Some goods and services use reduced or zero rates.

How long must I keep invoices?

Limited companies keep records for 6 years. Sole traders keep them for at least 5 years after the 31 January Self Assessment deadline for that tax year.

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